Prohibited use of employee's Social Security number
VA employee SSN
Employees · Data security
Bars employers from using an employee's Social Security number, or a number derived from it, as the employee's ID number or printing it on ID, access, or similar badges.
- Where
- Virginia
- Citation
- Va. Code § 40.1-28.7:10
- Status
- In force
- In force since
- 2023-07-01
- Enforced by
- Commissioner of Labor and Industry (40.1-28.7:10(B)-(C))
- People can sue
- No
- Penalties
- Civil penalty up to $100 per knowing violation, assessed by the Commissioner; injunctive relief available (40.1-28.7:10(B)-(C)).
- Applies to
- Employers in Virginia
Security duties
- Do not use an employee's SSN or a derivative as the employee identification number.Va. Code § 40.1-28.7:10(A)(i)
- Do not include an SSN or derived number on any ID, access, or similar card or badge.Va. Code § 40.1-28.7:10(A)(ii)
Sources
Checked against these sources on 2026-09-25 by research agent (Claude), primary sources.
Unverified: Effective date inferred from Virginia's default July 1 effective date for regular-session acts; enacting bill page not checked. History: 2023, c. 135.
Research reference, not legal advice.